Meet Camp Manager VIC/TAS

Role Objective

The Australian Contingent to Poland 2027 is seeking dedicated and enthusiastic team members to help deliver an unforgettable experience for Australian Scouts at the 26th World Scout Jamboree in Gdańsk, Poland.

The Contingent will be hosting a series of Meet Camps across Australia as an opportunity for participants to connect, prepare for the Jamboree, and address any challenges before travelling to Poland.

As Meet Camp Manager, you will be responsible for delivering these pre-event camps in your designated region (NSW/ACT, VIC/TAS, QLD/NT, WA/SA). You will work closely with the Program and Logistics teams to ensure the successful planning and execution of these camps, aligning them with the broader Contingent objectives. These camps will provide an opportunity for participants to bond within their units, understand the challenges they may encounter at the Jamboree, and help prepare International Service Team (IST) applicants for their roles.

This role ensures the program includes a balanced mix of adventurous activities, cultural experiences, and downtime while being flexible to accommodate participants with special considerations. You will also play a role in budgeting for the Meet Camps.

Key Responsibilities

• Oversee the planning and delivery of all pre-event Meet Camps across Australia

• Select venues that meet the needs of participants and the program

• Collaborate with the Logistics Team to organise catering and other support services

• Work with the Program Team to develop and schedule camp activities that foster unit bonding, build resilience, and address potential challenges

• Ensure the program includes a balanced mix of adventurous activities, cultural experiences, and downtime and that adjustments can be made for participants with special considerations

• Ensure Achievement Pathways are considered in program development

• Support the Administration Team in collecting necessary details from participants

• Develop and submit a budget for approval, working closely with the Finance Team

• Complete risk assessments for all activities and ensure safety standards are met

• Organise a works and services team, including IST applicants, to support camp logistics

• Act as the main point of contact for pre-event camp organisation and execution

• Regularly attend CMT meetings and provide updates on camp planning progress

• Attend and host Meet Camp preparation meetings

• Present to the wider CMT on the Meet Camps

• Work with IST applicants to prepare them for their roles at the Jamboree

• Seek out opportunities to minimise costs without jeopardising participant experience

• Ensure all participants have appropriate application forms and medical/dietary information completed and that the Health and Wellbeing Team is aware of any particular issues or concerns

• Complete any other tasks reasonably required by the Head of Program or Head of Logistics

Key Stakeholders

• Contingent members (youth and adults)

• Contingent Management Team (CMT)

• IST applicants

• National Support Team

• Logistics Team

• Program Team

Who We’re Looking For

We’re seeking someone who:

• Is passionate about creating safe, memorable, and transformative experiences for young people

• Has prior experience in managing camps or events for large groups

• Can manage finer details while maintaining focus on the bigger picture

• Works well in a team environment and collaborates effectively with others

• Can adjust plans as needed and find solutions to challenges

• Can manage competing priorities and meet deadlines

• Is a current member of Scouts Australia and will maintain this membership throughout their tenure

• Is prepared to gain a sound understanding of Safe from Harm in accordance with Scouts Australia’s Child Safety Policy, including principles, standards, and procedures

• Holds a current Working with Children/Vulnerable Persons Check in their Branch and agrees to maintain this check throughout their tenure

• Has completed a National Police Check and agrees to any further checks as required

• Will complete and pass all mandatory training, with a commitment to renew every two years

• Agrees to uphold the team charter and adhere to Scouts Australia’s Adult Code of Ethics and Code of Conduct

Desirable Skills and Experience

• Strong communication skills to liaise effectively with multiple stakeholders

• Familiarity with budgeting processes

• Experience in organising culturally inclusive programs

• Ability to lead and mentor a group of IST applicants in their roles

Time Commitment

This role requires a commitment of approximately 2 hours per week during the planning phase, increasing closer to the camps.

You will be required to attend your designated pre-event camp, with transport and accommodation provided.

This is a volunteer position, with a six-month probationary period to assess suitability.

How to Apply

To apply, email alyse.day@scouts.com.au with your expression of interest.

Applications close May 10 2025.

About Scouts Australia

Scouts Australia is a Child Safe organisation, inclusive of all, regardless of gender, sexuality, race, religion, or abilities. We do not tolerate any form of harm, abuse, or neglect.

Our mission is to develop young people’s spiritual, physical, intellectual, emotional, social, and character growth, helping them become resilient, self-confident, and responsible citizens.

Scouting is the world’s largest non-formal youth education movement, with over 50 million members globally and around 70,000 members in Australia.