Transport Manager

Role Objective

The Australian Contingent to Poland 2027 is seeking dedicated and enthusiastic team members to help deliver an unforgettable experience for Australian Scouts at the 26th World Scout Jamboree in Gdańsk, Poland.

The Transport Manager is responsible for coordinating all transport requirements for the Contingent. This includes managing international flights, ground transport and logistics, and ensuring accurate and timely communication through individualised itineraries.

The role also contributes to the broader logistics planning and will serve as Deputy Head of Logistics. You will work closely with internal teams to mitigate risk, manage costs, and deliver a comprehensive master plan that ensures safe and efficient travel for all Contingent members.

Key Responsibilities

• Manage all transport requirements for the Contingent, including international flights, ground transport, and other necessary arrangements

• Consider independent travel needs for IST participants and ensure appropriate planning is in place

• Track and manage transport data to enable the creation and sharing of accurate itineraries

• Identify and support Travel Coordinators at each airport hub, equipping them with the tools and information needed for successful delivery

• Understand cultural and geographic differences between Australia and the host country, and plan to minimise potential impacts

• Create a detailed transport section in the Contingent master plan, including key movements, events, and timelines

• Work with the Health and Wellbeing team to support participants with additional requirements

• Be available during the Jamboree to coordinate unplanned or emergency transport for members as required

• Coordinate day-off transport for adult members, enabling them to explore local attractions

• Support the development of an Australian-based remote support team in collaboration with the International Commissioner

• Prepare and manage the transport budget, ensuring value and efficiency

• Attend regular Logistics Team and CMT meetings

• Complete any other tasks as reasonably required by the Head of Logistics

Key Stakeholders

• Contingent members (youth and adults)

• Parents and guardians of youth members

• Contingent Management Team (CMT)

• International Team Members

• National Support Team

Who We’re Looking For

We’re seeking someone who:

• Is ready to commit significant time and energy to the role and deliver on key responsibilities

• Has experience working independently and within multi-disciplinary teams

• Has strong communication and interpersonal skills

• Can manage tasks, schedules, and deadlines alongside other commitments

• Works well with others and enjoys solving problems in a team environment

• Can adapt to changing circumstances and make confident decisions under pressure

• Is a current member of Scouts Australia and will maintain this membership throughout their tenure

• Holds and maintains a valid Working with Children/Vulnerable Persons Check and National Police Check, and agrees to any additional checks required

• Completes and maintains all mandatory Scouts Australia training

• Upholds the team charter, and adheres to the Adult Code of Ethics and Code of Conduct

Desirable Skills and Experience

• Experience at a previous World or Australian Jamboree

• Strong understanding of the Scouts Australia program

• Strong communication and stakeholder engagement skills

• Proficiency in Microsoft Office 365, online registration platforms, and spreadsheet management

• Familiarity with budgeting processes

Time Commitment

This role requires a commitment of approximately 4 hours per week during the planning phase, increasing closer to the event.

You will be required to attend pre-event camps across various states. Transport and accommodation will be provided.

This is a volunteer position, with a six-month probationary period to assess suitability.

How to Apply

To apply, email alyse.day@scouts.com.au with your expression of interest.

Applicants should also provide two referees who can speak to their experience and working style.

Applications close May 10 2025.

About Scouts Australia

Scouts Australia is a Child Safe organisation, inclusive of all, regardless of gender, sexuality, race, religion, or abilities. We do not tolerate any form of harm, abuse, or neglect.

Our mission is to develop young people’s spiritual, physical, intellectual, emotional, social, and character growth, helping them become resilient, self-confident, and responsible citizens.

Scouting is the world’s largest non-formal youth education movement, with over 50 million members globally and around 70,000 members in Australia.